Renting or buying inventory scanners – which solution is best for the retail sector?

With the right stock-taking scanner, stock levels can be recorded efficiently, systematically and reliably. Medium-sized retail businesses in particular often face the challenge of carrying out stock-taking in a cost-effective manner whilst minimising the time required. In this article, we explain why our stock-taking scanner hire service is particularly well-suited to retail businesses and what benefits this brings to day-to-day stock-taking operations.

Retailers often face similar challenges when taking stock. Stock-taking is frequently still carried out manually using lists and a pen, which is time-consuming and prone to errors. Mobile stock-taking scanners automatically scan barcodes and transfer data digitally to the stock management system. This significantly reduces the time taken to take stock and ensures greater accuracy. Modern handheld scanners operate wirelessly (via Wi-Fi or mobile networks) and allow for flexible stock-taking in warehouses, sales areas or branches. For retail businesses, using such devices makes sense even for smaller stock quantities, as it significantly reduces effort and paperwork and ensures that stock levels are always reliably traceable.

Inventory scanners for industrial use must meet certain specifications. A robust design (e.g. protection against dust and splashes) is essential, as the devices must withstand harsh conditions in warehouses or in the field. Long battery life allows for several days of inventory work without interruption. The scanners should be able to read 1D and 2D barcodes accurately – some modern handheld scanners can even recognise damaged or poorly printed codes. Display size and user interface are important factors: touchscreen devices work like smartphones and are user-friendly. Network connectivity is also crucial: via Wi-Fi or an optional mobile connection (LTE/5G), count data can be transmitted to a central cloud in real time. ERP-independent, cloud-based inventory software supports data collection without major installation effort. Overall, ease of use is crucial for retailers so that staff can operate the scanner without extensive training.

There are a number of mobile handheld scanners on the market that have proven their worth as inventory management devices for retail businesses. These devices look like modern smartphones but are designed for industrial use. They feature fast processors, durable casings and precise barcode scanners. Many models offer a hot-swap battery function (battery replacement during operation) as well as additional features such as programmable buttons or an integrated camera. Such scanners generally offer good value for money and come with pre-installed inventory software, meaning they are ready for immediate use. For simple applications, a scanner app on a standard smartphone is also an option, but for professional stock-taking with high scan volumes, dedicated MDE devices are usually more reliable and durable.

Renting stock-taking scanners offers retailers numerous advantages over buying them:

• No major investment: there are no significant upfront costs. You only pay for the period during which you actually use the equipment.
• Flexible hire periods: Whether for a few days or several weeks, the hire period can be tailored to your inventory requirements. During seasonal peaks or special promotions, additional equipment can be booked at short notice.
• Ready to use straight away: the scanners are delivered fully pre-configured and with the necessary inventory software included. There is no need for a time-consuming setup, so the devices can be used without delay.
• Extensive range of accessories: The rental package typically includes all the necessary accessories – such as multi-port charging stations, spare batteries, cables and storage media. This ensures that equipment remains in operation even when battery changes or data transfers are required.
• Full service and support: We offer 24/7 support and, if required, a swift replacement of faulty equipment. This ensures that stock-taking runs smoothly without you having to provide your own technician.
• Predictable costs: Thanks to usage-based billing, staff and material costs remain manageable. There are no unexpected expenses for repairs or outdated technology.

The rental model allows retailers and service providers to focus more on their core business, as it reduces the organisational burden associated with hardware. Maintenance, storage and management of the inventory scanners are largely eliminated.

For retailers, renting stock-taking scanners is often the more cost-effective solution. With our rental model for inventory scanners, retailers receive modern, pre-configured devices complete with accessories and ready-to-use software. This allows inventories to be carried out quickly, accurately and without high investment costs. Benefit from flexible rental periods, predictable costs and a number of scanners tailored to your inventory needs. Find out more about our rental model for inventory scanners now.